BOOKING: A booking is considered as confirmed after whitespace receives cleared payment of deposit (min 50% of full fee).
BOOKING TIMES: Time and duration for bookings start as per agreed time. If a client is late for a booking fees are incurred from the agreed booking time.
SETUP AND TAKE DOWN TIMES: The client must include set up and take down time within the hours booked, to avoid overtime charges.
LEAVING STUDIO IN REASONABLE STATE: For the purpose of studio hire bookings the studio space must be left in its original state as it was found at the beginning of clients booking. whitespace reserves the right to charge an appropriate fee for any cleaning we are required to conduct after your booking to restore the studio into its original state.
MINORS: The client must ensure that all persons under the age of 18 have parents’ or guardian’s permission to be at the studio, for the purposes of the photography or filming, during the period of studio hire.
PUBLIC LIABILITY:The client must ensure that his own public liability insurance is operative for all persons in the studio during the hours of use, to cover any accident, injury or death.
USE OF EQUIPMENT: The client may not without the written consent of whitespace
remove the equipment from the studio premises; or
modify or alter or tamper with the equipment in any way; nor
use the equipment in a manner not recommended by the manufacturer; nor
allow the equipment to be used by any untrained or unauthorised personnel. Equipment must be returned promptly at the end of the hire period in the original condition.
BREAKAGES, LOSSES & DAMAGES
The client hiring the studio is responsible for all breakages, losses or damages caused to the studio or equipment by him/her, or any other person, during the use of the studio.
All equipment and services are supplied by whitespace entirely at the risk of the client. whitespace shall not be liable for any loss or damage to materials or props or equipment, including consequential loss and loss of profit however caused, arising out of the use or the inability to use the equipment supplied or agreed to be supplied.
No alterations, decorations or additions to the studio are permitted without the written consent of whitespace.
The client shall pay any costs incurred by whitespace arising out of any breach of these conditions.
The client must notify whitespace at the time of supply if the condition of the equipment is not acceptable.
whitespace shall not be liable to the client for any loss, damage, expense, or for any consequential loss (including loss of profit) whatsoever or howsoever arising out of or in connection with any of the following: any damage to or loss of property by the Client or the Clients servants or agents or any third party; any breakdown, stoppage or failure of the facilities and equipment provided in the studio or any other equipment supplied to the client by whitespace.
DAMAGES: whitespace will not be liable for any damages, fees or costs incurred by the hirer.
USE OF IMAGES/VIDEO BY AMERSHAM STUDIOS: You agree to whitespace using your photographs shared on social media or having been sent to use to share. whitespace would always like to be able to use your photographs for our portfolio (print and web). We will not sell photographs to any third party unless agreed with you. Corporate clients can request for images/video that we produce for them not to be used by whitespace.
BOOKING CHANGES AND CANCELLATIONS: All bookings are made on a non-refundable basis. whitespace may re-arrange your booking
EXPENSES: Where extra expenses or time are incurred by whitespace as a result of alterations to the original brief by client, or otherwise at their request, the client shall give approval to and be liable to pay such extra expenses or fees at whitespace’s normal rate to the client in addition to the original expenses that has been agreed or estimated.
TERMINATION: whitespace may terminate any booking or hire contract if the client shall be in breach of any of the Terms and Conditions.
APPLICABLE LAW: This agreement shall be governed by the laws of Bermuda
VARIATION: These Terms and Conditions are valid at time of booking and shall not be varied except by agreement in writing.